OCC memo – Body Transportation Services Request for Responses Update

FORWARDED ON BEHALF OF THE OFFICE OF THE CHIEF CORONER (OCC)

December 17, 2021                                               

MEMORANDUM TO:  All Licensed Funeral Establishments and
Transfer Service Operators      

FROM:  Dirk Huyer, MD, Chief Coroner for Ontario

RE:  Body Transportation Services Request for Responses (RFR) Update

As communicated in my November 18, 2021 memo, a Request for Responses (RFR) for the provision of body transportation services performed on behalf of the Office of the Chief Coroner and Ontario Forensic Pathology Service (OCC/OFPS) is currently available on the Ontario Tenders Portal (OTP) eTendering System.

In order to download the RFR and its associated attachments, and submit your response to the RFR, you must register for and log into the OTP eTendering System, then express interest in the Body Transportation Services RFR. The OTP eTendering System is located at the following link:

Ontario Tenders Portal (OTP) eTendering System.

You may locate the Body Transportation Services RFR as follows:

Project Title: Body Transportation Services

Project Code: tender_15871

To assist you, I am attaching three resource documents shared earlier in the process: two OTP user guides and the Information Session presentation. These documents include a series of step-by-step instructions to assist with registering and navigating the OTP eTendering System; locating and expressing interest in the RFR on the OTP eTendering System; and creating and submitting your response through the OTP eTendering System.

To further assist you, I am also providing the addenda which have been posted on the OTP eTendering System to date, as these include, among other items, answers to questions asked during the two information sessions held earlier in the process.

These addenda are effective as of the date listed within them and may be subject to amendments throughout this process.

Addenda are listed on the OTP eTendering System and can be found by selecting the Body Transportation Services RFR, “Buyer Attachments” tab, then select “RFB Addenda” (instructions in the documents attached).

Any further addenda issued will only be posted on the OTP eTendering System under “Buyer Attachments”.

The RFR deadlines have been extended to allow for additional questions and time for you to prepare and submit your response:

As a reminder, do not submit your response prior to the deadline for addenda (16:00 on January 14, 2022).

If you are interested in providing, or continuing to provide, body transportation services on behalf of the OCC/OFPS, you must submit a response to this RFR through the OTP eTendering System. Those that do not submit a response will be ineligible to provide, or continue to provide, body transportation services until a refresh of this process.

If you are unclear about any of the body transportation services that will be requested to be provided by licensed Funeral Establishments and Transfer Service Operators by the OCC/OFPS, the RFR process, or the use of the OTP eTendering System, you may submit questions through the RFR process before the deadline for questions.

Once you have registered for the OTP eTendering System and expressed an interest in the RFR, questions may be submitted through the Messages feature (instructions in the documents attached) or emailed directly to the Ministry Contact: Pamela Clarke, Procurement Advisor at Pamela.Clarke@Ontario.ca.

We look forward to receiving your responses to the RFR. Wishing you and your family a safe and happy holiday season.

Sincerely,

original signed by

Dirk Huyer, MD
Chief Coroner for Ontario

Attachments (PDFs):

eTendering: Supplier Registration Guide

eTendering: Responding to a Tender Guide

RFR Body Transportation Information Session

OCC-0030 (Tender_15871) Body Transportation Services Addendum #1

OCC-0030 (Tender_15871) Body Transportation Services Addendum #2

OCC-0030 (Tender_15871) Body Transportation Services Addendum #3